Project Management for Office Administrators PA & Secretaries

Offered by: Lifa n Lúce Consultancy
Duration: 2 days Johannesburg, 4 days Pretoria 
Target Audience: Office Administrators, Personal Assistants (PAs), Executive Assistants (EAs), Secretaries, and Administrative Professionals
Objective: To equip administrative professionals with foundational project management skills to effectively support and manage small to medium-office projects, events, and operational initiatives.

• Understanding what constitutes a “project” in the office environment

• Role of secretaries and PAs in project coordination and support

• Key project management concepts: goals, scope, timelines, deliverables

• Project lifecycle overview: Initiation → Planning → Execution → Closure

• Aligning administrative tasks with project objectives

• Setting goals, timelines, and milestones

• Creating basic project plans using checklists and templates

• Resource planning: time, people, supplies, and budget awareness

• Coordinating meetings, logistics, and stakeholder involvement

• Using calendars and planning tools (Google Sheets, Excel, MS Planner)

• Monitoring progress and following up on tasks

• Managing task lists and status updates

• Introduction to project tools (Trello, Asana, Microsoft To Do, Gantt charts)

• Effective communication and reporting in projects

• Handling project changes, risks, and small crises

• Wrapping up tasks, reports, and documentation

• Final checklists and post-project reviews

• Gathering feedback and evaluating project success

• Celebrating milestones and contributions

• Applying lessons learned to future projects

• Hands-on group activity: Plan a mock internal office project

• Downloadable templates and planning tools

• Certificate of Completion issued at the end of the course